6 ChatGPT Features You’re Probably Not Using (But Should)

DEEP DIVE
6 ChatGPT Features You’re Probably Not Using (But Should)

Before you go chasing shiny new AI tools, here’s the truth:

Most of your ROI still comes from the tools you already open every single day.

For most, that’s ChatGPT.

The problem is most people only use it at 20% of its potential. They ask a few prompts, get an answer, copy it somewhere else, and call it a day.

But ChatGPT has been quietly adding features that make it way more powerful than just “fancy autocomplete.”

Here are 6 of them — and how to actually use them in your business.

1. Record Button

If you’ve ever sat through a client call where the notes are messy (or worse, missing), you’ll love this.

The desktop version of ChatGPT now has a Record button that listens in on your meetings or screen.

What happens after?

• It automatically transcribes the whole conversation.

• Summarizes it into action points.

• Stores it inside the Project you’re already working in.

That means no more “who’s writing notes?” awkwardness on Zoom, and no more losing details in the back-and-forth.

Example use case: You run a 45-minute onboarding call with a new client. Instead of spending an hour rewriting your scribbles into something usable, ChatGPT drops a clean summary into your client Project, broken down by key decisions, action steps, and responsibilities.

This is the kind of “small win” that stacks up — and if you’re paying for Otter or Fireflies, you can probably cut that subscription too.

2. Spell Checker (But Smarter)

ChatGPT already fixes spelling, grammar, and readability. But here’s the kicker: you can set it up to check for your exact style.

That means:

• Do you want it punchy and casual? It can rewrite everything that way.

• Prefer long, polished paragraphs for clients? It adapts.

• Hate passive voice? You can force it out of your drafts.

Pro tip: Create a dedicated “Editor Project.” Load in a style guide, tone of voice, and a few examples of your best writing. Every time you need to polish something, a client email, a blog draft, even a proposal, just drop it there.

Instead of generic “fixed grammar” text, you’ll get writing that actually sounds like you on your best day.

3. Connect Apps for Context

This one’s huge for service providers.

You can now connect ChatGPT directly to apps like Gmail, Google Calendar, or Notion. Instead of jumping between tools, ChatGPT can pull the context into the chat.

That means:

• No more scrolling through 50-email client threads trying to find that one sentence about budget.

• No more checking your calendar twice to see when you last met a client.

• No more copy-pasting research notes from Notion just to “remind” ChatGPT what you’re working on.

Example use case: A client sends you a long, chaotic email thread with 12 different points buried inside. You just say: “Summarize this thread and highlight the 3 things they need me to answer.”

Instead of wasting 20 minutes reading line by line, you get a 2-minute overview and respond right away.

4. Desktop App Speed

If you’re still using ChatGPT in a browser tab, you’re missing out.

The desktop app is faster, more stable, and comes with features the browser doesn’t have.

Why it matters:

• Long project threads won’t crash halfway through.

• If your internet is spotty, the app keeps running better.

• You unlock bonus features like the Record button, Screenshot, and app connections.

It’s also just… smoother. If you’re working inside ChatGPT for hours every day (like I do), that quality-of-life upgrade adds up.

Think of it like switching from a Toyota to a Tesla. Same job, same destination, way better ride.

5. Connector

This one flew under the radar but might be the most useful update yet.

The Connector lets ChatGPT pull data directly from your Gmail or Calendar inside the chat. No setup in n8n. No Make zaps. No API keys.

Example use case: You’re about to hop on a client call but forgot what was discussed in the last email chain. Instead of digging, you say:
“Pull the last email from Sarah and give me a 3-bullet summary I can use for call prep.”

Boom — instant briefing.

You can do the same with Calendar:

“What’s my next meeting about? Who’s attending? Give me 2 talking points to bring up.”

It’s not flashy, but this is the kind of automation that saves 30 minutes of mental friction every day.

6. Screenshot Tool

This one’s easy to miss, but once you use it, you’ll wonder how you worked without it.

The desktop app now lets you take a screenshot directly into ChatGPT.

Why this matters:

• No more screenshotting → saving → uploading → explaining.

• If you’re sharing a client dashboard, mockup, or tool interface, just snap it and drop it in the chat.

• ChatGPT “sees” the image and can analyze it, explain it, or reformat it into text.

Example use case: A client sends you their messy analytics dashboard. Instead of manually typing notes, you screenshot, paste, and say:

“Turn this into a clean report with 3 recommendations.”

Suddenly, what used to take 45 minutes in Excel takes 5 minutes in ChatGPT.